Archive for the ‘Outlook’ Category

Migrating to the Exchange 2010 Personal Archive

Thursday, August 25th, 2011

Many of our customers migrating to Outlook and Exchange want to migrate the data from the old mailbox, but don’t want to fill up the Exchange mailbox with old email. Historically, the only alternative was to put the data in a PST file on the user’s computer and then open the PST file as a second message store in Outlook.

However, PST files have numerous deficiencies. They have no retention policies, they cannot be searched, they are difficult to gather for litigation support, and they are subject to total loss if they aren’t backed up. In short, their only advantage is that they are cheap to create since most users have disk space to spare.

Address Magic Enterprise PLUS added support for converting to the Exchange Personal Archive. For example, the command line to convert Thunderbird message to the Personal Archive is as follows:

addrload -m tb pst:@PA

The downsides to Personal Archives are as follows.

  • They are not available through ActiveSync or BES, so cannot be viewed on smartphones.
  • They do not appear to work with Hosted Exchange. (So far, we have not been able to make this work at Connected Software.)
  • They cannot be opened in Outlook 2000 or Outlook 2003.

However, unlike PST files, Personal Archives can be viewed from Outlook Web Access (OWA.)

More information from Microsoft about the Exchange Personal Archive can be found at:
http://technet.microsoft.com/en-us/library/dd979795.aspx.

 

Posted in Address Magic, Message Conversion, Outlook | No Comments »

Converting Multiple Lotus Notes NSF Files

Monday, December 14th, 2009

I am commonly asked how to use Address Magic Enterprise PLUS to convert Notes to Outlook archive, an address book, and a server-based mailbox are all in different NSF files. The solution is to provide a separate conversion path between each source and destination.

Most users want to do the following conversions:

  1. Convert the Lotus Notes names.nsf file to the default Outlook Contacts folder in the Exchange mailbox.
  2. Convert the Lotus Notes a_xxx.nsf archive file to a PST file on the user’s local hard drive.
  3. Convert the messages and calendar in the Lotus Notes server-side mailbox to the Exchange mailbox.

Performing these three conversions requires the following three command lines:

Addrload nsf pst
Addrload -mrv nsf:server!! pst
Addrload -mv nsf Archive.pst

The first command converts the names.nsf address book, the second command converts the server-side messages and calendar, and the third command converts the Lotus Notes archive to a PST file in the default Outlook data directory.

You would normally place all three command lines in a batch file so that they will be run all together.

Address Magic Enterprise PLUS provides the flexibility you need to convert Notes to Outlook, supporting virtually any required mapping from folders to mailboxes or PST files. You can also convert to files on file servers, non-default contacts folders, PST files at a particular path, or non-default mailboxes.

Posted in Lotus Notes, Message Conversion, Outlook | No Comments »

How to convert Thunderbird to Outlook

Tuesday, December 8th, 2009

I’ve seen many questions about how to easily convert Thunderbird to Outlook. There are several “free” solutions that require no money but do require large investments in time, comprising drastic steps like sending everything out to the Internet and copying it back, or setting up a server and manually copying a folder, or even more complicated ideas.

Not only are these strategies time-consuming, they also require significant technical prowess. Many people just want a simple way to get it done.

Address Magic Personal PLUS makes it easy to convert your address book and email from Thunderbird to Outlook 2003, 2007 or 2010. It takes four clicks to copy your email and another four clicks to copy your default address book. You can see screen shots for how easy this is:

Address Magic Personal PLUS Screen Shots

By following this short wizard, all of your email is copied. Your folder hierarchy is maintained, your messages are transferred with the urgency, dates, read/unread indicator, and other flags. Large files are supported with no difficulty; 2-GB mail folders are routinely transferred at up to 300 MB/minute.

Address Magic also takes care of putting everything in the correct folder. For example, the Thunderbird “Sent” folder is converted to the Outlook “Sent Items” folder.

There are two folders that aren’t converted. The “Trash” folder is ignored. If you want to convert your trash, then copy the contents to another folder. The “Unsent” is not converted so as to prevent messages from being sent by both Thunderbird and by Outlook.

To transfer your default address book from the Thunderbird Personal Address Book to the default Outlook Contacts folder, run Address Magic again and choose to convert Address Books. You don’t need to choose the folder names in this case – Address Magic automatically handles using the correct default folder in each email application.

You can learn more about using Address Magic Personal PLUS to convert Thunderbird to Outlook.

If you have more than 50 users, you should instead use Address Magic Enterprise PLUS.

Posted in Message Conversion, Outlook, Thunderbird | 1 Comment »