Creating Centralized Notes Address Books
Posted by Jim Beveridge, Last modified by Jim Beveridge on 26 December 2008 10:34 PM

Problem: Notes mail files are easy to convert centrally because they are stored on the server. However, address books are more difficult because they are stored locally on each user's computer in names.nsf.

Solution: There are multiple ways of solving this problem:

  1. Use the “Synchronize Address Book” command in the “Actions” menu in the Lotus Notes client to replicate the contacts into the user’s mail file. The contacts will not be visible in the Lotus Notes client, but they are visible in iNotes and Address Magic can read them. This change requires no centralized configuration changes, but does requires that this command be executed on each user's computer.
  2. Enable Roaming Profiles (does not work properly in Notes 8.0.) Each user's address book will then be replicates to the server the next time Notes is run. This solution works globally, but requires testing because it is a global change.
  3. Open each user's names.nsf file using file sharing. This is the least invasive to users, but will not work if the file is in use by the Notes client.

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